Meeting & Event Policies for Recognized Student Organizations and University Departments during COVID-19 Phase One

The following policies apply to all in-person Recognized Student Organization (RSO) and university department meetings. *Please note academic affairs departments may have additional guidelines, please contact Associate Provost Ana López for meeting approval.  

These policies are based upon guidelines mandated by the City of New Orleans and the State of Louisiana. Should the city or state guidelines change, the University will review these policies to determine whether a modification is appropriate.

Please note: a meeting is defined as an on-campus closed gathering for members of a group or department only.

• Meetings must take place in a space that allows for 6ft social distancing and does not exceed 25% occupancy as defined by the state fire marshal.  Individuals must be able to cue in line, sit, and consistently maintain 6ft social distance.
• Face coverings are required.
• No loitering is allowed while attendees are entering, exiting, or moving about.
• No self-serve food or buffets. All food must be individually pre-packaged before a meeting begins. On-campus meetings must comply with university catering guidelines.
• Meeting attendees must be Tulane affiliates (students, faculty, staff) – exceptions to include an outside vendor or speaker as part of a meeting must be approved through the university Visitor Policy Fall 2020.
• Attendance must be tracked, recorded, and maintained for at least 21 days following an event. We recommend using WaveSync for this process.

In addition to the above requirements for all meetings, the following applies to indoor meetings:

• No more than 25 individuals may be in attendance.
• No live entertainment.

In addition to the above requirements for all meetings, the following applies to outdoor meetings held on-campus:

• No more than 50 individuals may be in attendance.
• One safety control officer – who must be approved through the safety control officer online process here – who are in attendance with the express understanding they are there to help enforce the Tulane COVID policy.

The following policies apply to all in-person, on or off campus Recognized Student Organization (RSO) and university department events. *Please note academic affairs departments may have additional guidelines, please contact Associate Provost Ana López for event approval.  

These policies are based upon guidelines mandated by the City of New Orleans and the State of Louisiana. Should the city or state guidelines change, the University will review these policies to determine whether a modification is appropriate.

Please note: an event is defined as a gathering that meets any of the following criteria: a) is open to people outside of the department or RSO, b) includes alcohol, c) is held off-campus, or d) is sponsored by more than one RSO or department.

• Events must take place in a space that allows for 6ft social distancing and does not exceed 25% occupancy as defined by the state fire marshal. Individuals must be able to cue in line, sit, and consistently maintain 6ft social distance.
• Face coverings are required.
• Events must be registered at least 3 weeks in advance in WaveSync and be controlled by invitations, ticket sales, or reservations.
• No loitering is allowed while attendees are entering, exiting, or moving about.
• No self-serve food or buffets. All food must be individually pre-packaged before the event begins. If an event is held on campus, it must comply with university catering guidelines.
• Event attendees must be Tulane affiliates (students, faculty, staff) – exceptions to include an outside vendor or speaker as part of a meeting must be approved through the university Visitor Policy Fall 2020.
• Attendance must be tracked, recorded, and maintained for at least 21 days following an event. We recommend using WaveSync for this process.

In addition to the above requirements for all events, the following applies to indoor events held on or off campus:

• No more than 25 individuals may be in attendance.
• No live entertainment.

In addition to the above requirements for all events, the following applies to outdoor events held on or off campus:

• No more than 50 individuals may be in attendance.
• Event space must be controlled by stanchions, temporary fencing, etc. with designated entrance and exit areas.
• One safety control officer – who must be approved through the safety control officer online process here – who are in attendance with the express understanding they are there to help enforce the Tulane COVID policy.
• While live entertainment may be possible, please know it is only allowed with a City of New Orleans special live entertainment event permit and that this is a rigorous permitting process. If you are interested, contact Greg Feiling for student organization events or Jenn Thelen for university department events.

The following policies apply to all in-person, on or off campus Recognized Student Organizations (RSO) and/or Division of Student Affairs sporting, vocal, and/or day trip events. *Please note academic affairs departments have additional guidelines, please contact Associate Provost Ana López for event approval.  

These policies are based upon guidelines mandated by the City of New Orleans and the State of Louisiana. Should the city or state guidelines change, the University will review these policies to determine whether a modification is appropriate.

The following applies to club sport/physical activities:

• Only non-contact outdoor sports are allowed. Game play involving contact is prohibited.
• Spectator seating shall maintain 6ft distance between individuals.
• No physical contact between coaches and players. There must be a minimum of 6ft between each individual at all times.  
• Coaches and players must wear face coverings during all practices.
• All club sports should refer to the Campus Recreation COVID-19 FAQ for Club Sports for additional requirements.

The following applies to vocal performance activities:

• Rehearsals and performances must be conducted in an outdoor location.
• Performers and conductors/directors shall maintain a minimum of 13ft distance between one another at all times.

The following applies to day trips:

• Only day trips to local destinations (defined as within 40 miles of the Uptown Campus) are permitted for student organizations and student affairs’ departmental programming. Appeals for day trips over 40 miles must be submitted to the Vice President for Student Affairs.
• All other university travel is restricted and defined in Tulane’s COVID-19 Travel Guidance.
• Day trips must be registered at least 3 weeks in advance in WaveSync.
• Overnight stays are prohibited.