Market Your Event

The Lavin-Bernick Center for University Life (LBC) offers a variety of ways to promote events, programs, and services via digital media technology.  These include a large video wall on the first level and TV monitors on all levels of the LBC. See below for basic information about posting

Submissions...

• Should be emailed to lbcvideowall@tulane.edu
• Should include department/group/business name, a contact person, and the desired dates of display
• Should be submitted at least one full week prior to the desired posting date
• Will be remain in the rotation for up to two weeks 
  • The rotation includes still images for 10 seconds and videos up to 30 seconds
  • We do not accept requests for exclusive screen use

Formatting...

• All images should be 1250px wide by 1030px tall and in one of the following formats - 
  • Images: JPG, GIF, TIF, WMF, BMP, and PNG 
  • Videos: AVI, M4V, MPEG, MPEG-2, MPG, MP4, MOV, SWF, and WMV
    Videos cannot exceed 30 seconds in length; No sound is available
• Templates are available for the following formats - 
  • Microsoft Word
  • Microsoft PowerPoint
  • Adobe Illustrator

Tips...

• Remember your basic information including the date, time, location, event name, etc.
• Use bright, colorful content and keep text to a minimum
• Images should be in the proper formatting/sizing to ensure visual is clear and does not get stretched 

Fees...

• FREE for Tulane departments and organizations or
• $40 for outside entities

Contact:
Avian Washington
LBC Facilities & Technology Coordinator
avian@tulane.edu

The LBC manages 15 reservable indoor and outdoor banner spaces in the following locations:

• LBC Indoor (6)
• LBC Qatar Balcony (2)
• McAlister Way (1)
• Percival Stern Breezeway (6)

Banner Reservations

• Banner spaces may be reserved by Tulane Recognized Student Organizations or university departments
• Banner reservation requests can be submitted through ems.tulane.edu.  For instructions on how to make a banner reservation request, visit the EMS How-To-Guide.
• Banner spaces may be reserved for up to 7 consecutive days per month.  Groups may only reserve one banner location per day
• Banners must include the name of the sponsoring Recognized Student Organization or university department
• The LBC reserves the right to deny a banner reservation request or remove a banner at any time

Banner Details by Location

• LBC Indoor
  • Banner spaces are located along the 2nd floor railing 
  • Banner may not exceed 8ft wide x 3ft high
  • Banner should be dropped off for installation at the LBC Information Desk the day before or day of the banner reservation
  • If you would like to reuse the banner, it must be retrieved from the LBC Information Desk the day after your reservation ends
  • Banners that are not picked up after 2 days may be discarded
• LBC Qatar Balcony
  • Banner may measure up to 30 ft wide x 4 ft high
  • For larger banners, please contact Diana Noveck, LBC Assistant Director of Events, at dnoveck@tulane.edu
  • Banner must be made of vinyl - it is highly recommended that the sign manufacturer use reinforced stitching and wind slits to avoid tearing due to wind and rain
  • Banner must have a reinforced/folded corner with a large grommet
  • Banner should be dropped off for installation at the LBC 218 office the day before or day of the banner reservation
  • Once the banner has been removed, the LBC will hold the banner for 2 business days for pick-up.  Banners that are not picked up after 2 business days may be discarded.
• McAlister Way
  • Banner must measure 30ft wide x 4ft high
  • Banner must be made of vinyl - it is highly recommended that the sign manufacturer use reinforced stitching and wind slits to avoid tearing due to wind and rain
  • Banner must have a reinforced/folded corner with a large grommet
  • For banner installation and removal, an IT must be submitted to Facilities Services at least 10 business days prior to the banner reservation with the following information:
    • Reservation number
    • Date of installation
    • Date of removal
    • Title of banner
    • Contact name
    • Contact phone number
  • Banner should be delivered to Facilities Services (Building 85) no later than 7 business days prior to the banner installation date.  Attach a copy of the reservation with the banner.
  • Once the banner has been removed, Facilities Services will hold the banner for 30 days for pick-up.  Banners that are not picked up after 30 days may be discarded.
  • For questions about Facilities Services installation, contact Andie Strain at astrain@tulane.edu
• Percival Stern Breezeway
  • Banner spaces are located next to PJs on the academic quad side and are labeled 1-6
  • Banner must be made of vinyl - it is highly recommended that the sign manufacturer use reinforced stitching and wind slits to avoid tearing due to wind and rain
  • Banner must have a reinforced/folded corner with a large grommet
  • Banners for spaces 1, 3, and 5 must measure 3ft wide x 3ft high
  • Banners for spaces 2, 4, and 6 must measure 7ft wide x 3 ft high
  • Banner may be installed and removed by the sponsoring Recognized Student Organization or university department.  Groups are responsible for providing their own zip ties for installation.

Questions

• Contact Diana Noveck, LBC Assistant Director of Events, at dnoveck@tulane.edu.

Reserve Now

All materials for campus bulletin boards must be approved by Campus Services prior to posting.

Basic Information & Policies

• Approval Process
  • Timeline | The approval process requires a minimum of 3 days for review and approval
  • Digital Approvals
    • You can receive approval prior to printing your materials by e-mailing a copy of your posting to campusservices@tulane.edu
    • Documents should be sent as a .pdf file
    • A stamp of approval will be placed directly onto the document and sent back to you for printing and posting
  • Printed Approvals | If your materials are already printed, you can visit the Campus Services office, LBC Suite 107, for an approval stamp
• Content Requirements | The organization sponsoring the event must have its name and contact information (phone number, e-mail or website and/or postal address) of the sponsoring group (or individual) visibly on the front of all publicity materials (posters, banners, flyers, etc.)
• Dimensions | Materials should be no larger than 14”x22” - Anything larger than 14”x22” should be sent to Campus Services at campusservices@tulane.edu for special consideration and approval
• Posters per Board | Only one poster is allowed per board or kiosk, regardless of board size
• Posting and and Removing
  • Prior to Event | Approved materials may be posted no more than 2 weeks prior to the event
  • After Event | The organization sponsoring is responsible for posting/providing the material and removing the posted materials within 48 hours of the event
  • Notes on Posting
    • Posting over or removing existing material is prohibited
    • Items may only be posted with pushpins or tacks; all other adhesives used to affix flyers, posters, or banners to posting surfaces are strictly prohibited and no staples or tape allowed

Locations & Submissions in the LBC

The LBC can accept up to two approved bulletin board postings...

• One (1) for behind the Barnes & Noble Bookstore near the restrooms and
• One (1) inside of the Rathskeller Lounge, accessible only when the lounge is open

Bulletin board postings may be dropped off at the LBC Information Desk located on the first floor of the LBC.

Contact:
Diana Noveck
LBC Assistant Director of Events & Reservations
dnoveck@tulane.edu