Tulane Home Tulane Home

WaveSync How-To Guide

Organization Profile

Having an up-to-date and marketable profile for your organization is a key element in the promotion of your organization to prospective members.

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page.  Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Click the “About” link and you will bring up the Organization Details page for your organization.  On this page you will be able to edit items about your organization such as the description, contact information, website links and social media platforms.
  • You can also add a profile picture for your organization to gain interest visually as students scan the Student Org Directory. Your image will be sized to fit. Keep in mind that since the photo appears in a circular shape throughout the site, edges of square and rectangular images will be cropped.
Invite Members to Join Your Organization's Page

In order to best utilize WaveSync’s features for your organization, you will need to have your members join your organization's page.

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page.  Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Click "Roster".
  • Click the blue "+ Invite People" button.
  • Enter the Tulane email addresses of the people you want to invite (you can enter up to 500).
  • Click "Add E-mail Addresses"
  • In the "invite as" drop-down menu, select the desired position.
  • Click "Send Invitations".
Create Positions

Do you have various committees or groups within your organization such as an executive board? You can create customized positions to help you communicate, share files and forms, and create events or meetings just for these positions within your organization.

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page.  Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Click Roster
  • Click the “Manage Positions” link at the top of the page
  • Click the “+ Position” button
  • Set the preferences for the desired position and click “create”
    • No Access - People with this position can access NO management features
    • All Access - People with this position can access ALL management features
    • Limited Access - People with this position can access certain management features with view-only permission or full access permission
  • To assign members to a position, find the member in the roster list, click the blue pencil next to their name and choose the position you would like that member to hold.
Make Officers or Other Members Administrators on Your Organization's Page

You can give officers and members administrative access to be able to edit and add to your organization’s WaveSync page.

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page.  Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Click Roster
  • Assign the member to a position that holds administrative access for your page
Register Your Student Organization Event

Through WaveSync you are able to manage your organization’s calendar, create and share events with members, and promote events campus-wide.

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page.  Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Click "Events".
  • Click the blue "+ Create Event" button to start the event registration process.
  • Enter as much detailed information about your event as you can.  This will help attendees know as much about the event as possible when they are viewing events.  You will need to select Theme, category and “Show To” options for your event on the first page.
  • You can add a location map to your event under the blue “Add Location” button on the first event registration page.
  • You are able to select “Perks” for your event including “Free Food” and “Free Stuff”. Students will be able to search for events based on these perks and know what to expect when they attend your event!
  • Please remember that all events are subject to event registration policies.
Store Documents

Begin to populate your portal! You can store your organization documents in your organization’s page so that information can be accessed by members all in one place. This can include your organization constitution, officer resources, meeting minutes, organization files, and more. The file storage system is similar to a Dropbox or Google Drive.

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page.  Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Select “Documents”
  • Click the “Add File”  button on the upper right part of the page and follow the prompts to add your file. You can also select who has access to view this file.
  • If you have a series of files that go together you can create a folder by clicking the “Add Folder” button on the top right part of the page.
Communicate with Members

Want to simplify emailing your organization members? Need to send a message to a specific group or committee? WaveSync has a great communication system for your organization. 

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page.  Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Click Roster
  • Click the blue envelope “Messaging” link at the top of the page
  • Click “Create Relay”
  • Select the recipients of your message by position or specific member
  • Enter the title and subject of your relay message
  • Click “Generate”
  • Copy and paste the “Temporary Relay Address” to your email client and send to the group!
Create Forms

Creating a Form in WaveSync can help collect information or tally data in a way that is easy for the people filling out the form. WaveSync forms incorporate logic into the building process allowing endless possibilities and options for your particular form. To create a form, follow the steps below:

  • From the WaveSync homepage, click on your organization under “Memberships” then click the “Manage Organization” link on the top right section of the page. Once you are in your organization’s Action Center, click the hamburger icon next to your organization’s name, this will display your organization’s tool menu.
  • Select “Forms.” This will bring you to the Manage Forms page.
  • Click the blue “+ Create Form” button on the upper right part of the page.
  • Create the form details including start/end time, public visibility, approval process, etc. Once you are finished with the form details, click “Save and Add Questions” on the bottom right of the page.
  • Once you are on the “Pages” site, click the blue “+ Page” button to create your first page. Select the type of question you would like as your questions on the first page (check box list, radio button list, text field, ranking, file upload, etc).
  • If you would like to add additional pages click “Add Page After This Page” and click page properties to bring up the pop up window that allows you to add Conditions (logic) to your form.
  • Once your form is collecting results you can go to the Manage Forms page and click “Submissions” to see the form submissions, bring up form properties, copy, share or export.
  • To share your form with others, make sure to use the “Share” link from the Manage Forms page.

 

Return to RSO Handbook